Galveston Island Convention Center at San Luis Resort, 5700 Seawall Blvd., Galveston, TX 77551. Parking is free and is located in the Convention Center parking garage.
All exhibitors must complete a registration form and return with payment. Payment may be made by cash, check or credit card. Payment in full must be received prior to exhibitor move in.
Deposits equal to ½ of the total exhibit fee is due at time of space reservation. Balance of exhibit fee is due August 1, 2019. After the required payment is received, the following schedule will apply on cancelled booths: prior to May 1, 2019 - exhibitor will receive full refund, less $50.00 administrative fee. May 1 - June 1, 2019 - exhibitor will receive 50% refund, less $50.00 administrative fee. After June 1, 2019 - no refund will be given .
Late registration: July 1 - August 1, 2019 add 5% to registration fee. August 1-30, 2019 add 10% to registration fee.
Exhibitors may set up beginning at 7 AM, Friday, September 6. All exhibits MUST BE COMPLETED, SET UP AND IN PLACE BY 5 PM, FRIDAY, September 6. No exceptions.
Early move-ins with permission:Thursday, September 5, 12 pm to 5 pm. Please call or email Mary Jo Naschke (409) 762.3930; firstname.lastname@example.org
Large exhibits will be scheduled for move in. The loading dock will be reserved, day and time, for your company to avoid bottlenecking at the freight entrance. Please call or email Mary Jo Naschke (409) 762.3930; email@example.com to make arrangements.
5:00 pm to 10 pm, Sunday, September 8. EXHIBITORS ARE REQUESTED TO NOT BREAK DOWN BEFORE THE CLOSE OF THE SHOW! Load out doors will not open until 5:00 PM. Monday move-outs (7 am to 12 pm) allowed by arrangement.
Saturday, September 7, 10 a.m. to 5 p.m.; Sunday, September 8, 11 a.m.to 4 p.m. Exhibitors are expected to man their booths from the opening hour until the closing hour of each event day.
Each booth is 10 x 10 ft. Included is one 6 ft. table, 2 chairs, table skirting, backdrop draping, company ID signage and wastebasket. Standard booths are set with 8ft. background drapes and 3ft. side drapes. Maximum backdrop height of exhibit is 8ft. Height on either side of exhibit space should not exceed 3ft.
Note: Booth Carpet, additional tables, and any other extras you may need for your booth may be provided by you or may be ordered through the decorator (Freeman) for a fee. Aisle carpet only is provided by the show. www.freemanco.com.
Exhibitors are encouraged to decorate/embellish booths.
Each exhibitor will receive event identification at check in. The event ID will allow you and your staff ingress and egress. It is your responsibility to provide your employees, staff, volunteers with name badges that include company name and booth number. You will be asked to register the number of employees, staff and/or volunteers who will working the event .
Freeman is the official decorator and service contractor for this event. Please notify them in advance of any special request. Staff will be available to assist you throughout the event.
Any exhibitor considering the sale (or complimentary distribution) of food and/or beverages MUST RECEIVE APPROVAL from the management of Galveston Island Convention Center. Contact David Townsend at (409) 744-1500 or Mary Jo Naschke, Event Coordinator at (409) 762-3930.
Food or drink sampling requires a permit from the Galveston County Health district - exhibitors must contact the Galveston County Health District (409) 938-2300. A health district inspector will visit your booth at the show to check for compliance. To apply for a permit online, go to www.gchd.org
Order forms for these services are provided by the Galveston Island Convention Center at the San Luis Resort (409) 744-1500 and may be accessed on the event website. Each booth is equipped with electricity and water; however, you will need to request activation of each prior to the event. There is a fee for electricity, water and phone lines payable to Galveston Island Convention Center. Forms are available online. WiFi is complimentary; password will be provided at vendor check-in. All forms are available on this website.
Merchant is required to collect Texas Sales Tax on all merchandise sold and is responsible for the payment of Sales Tax to the State. (Tax Amount: .08125%)
A staffed food court and bar is under direction of the Galveston Island Convention Center at the San Luis Resort will remain open during show hours.
Exhibitors are not required to man their booths during this event; however, you are welcome to do so and guests may purchase. Exhibitors who would like to attend the Preview as guests may do so at a discounted ticket rate. Tickets will be available in advance at the door. We encourage you to attend. Details will be provided in advance. Exhibitors will receive invitations.
The Friday Preview beneficiary is Galveston Island Humane Society. There will be a pet adoption center at the show.
Exhibitor donations to the silent auction are most appreciated. Please indicate on your registration form that you would like to donate. Silent auction donation forms are available online. Items may be delivered to GIHS volunteers on Friday or they will meet you at your booth to receive the items.
For questions/information, contact MARY JO NASCHKE, Show Coordinator, at (409) 762-3930 or EMAIL: MJ@MJNPR.COM